IT/ELECTRONIC PATIENT RECORDS
STATEMENT OF INTENT FOR OAKFIELD SURGERY
New contractual requirements came into force from 1st April 2015 requiring that GP practices should make available a statement of intent in relation to the following IT developments:-

1. Referral Management
2. Electronic Appointment Booking
3. On line Booking of repeat prescriptions
4. Summary Care Record
5. GP2GP transfers
6. Patient Access to records.

Please find below details of the practice stance with regards to these developments:-

• Referral management
All practices must include the NHS Number as the primary identifier in all NHS clinical correspondence issued by the practice.
We include the NHS Number on all correspondence
• Electronic appointment booking
Practices are required to promote and offer the facility for all patients, who wish to, to book, view, amend, cancel and print appointments online.
We currently offer the facility for booking and cancelling appointments on- line.
• Online booking of repeat prescriptions
Practices are required to promote and offer the facility for all patients, who wish to, to order online, view and print a list of their repeat prescriptions for necessary drugs, medicines or appliances.
We currently offer the facility for ordering repeat prescriptions on-line.
• Interoperable records/Summary Care Record.
Practices are required to enable successful automated uploads of any changes to a patient’s summary information, at least on a daily basis to the Summary Care record.
Having your Summary Care Record available will help anyone treating you without your full medical record. They will have access to information about any medication you may be taking and any drugs that you have a recorded allergy or sensitivity to.
Dr Zaib and Partner already live with SCR. However, if you do not want your medical records to be available in this way then you will need to let us know so that we can update your record. You can do this via the ‘opt out form’ or on our website ………
• GP2GP record transfers
There is a contractual requirement to utilise the GP2GP facility for the transfer of patient records between practices, when a patient registers or de-registers.
It is very important that you are registered with a doctor at all times. If you leave your GP and register with a new GP, your medical records will be removed from your previous doctor and forwarded on to your new GP via NHS England. It can take several weeks for your paper records to reach your new surgery. With GP to GP record transfers, your electronic record is transferred to your new practice much sooner.
Dr Zaib and Partner confirm that GP2GP transfers are already active and we send and receive patient records via this system.

• Patient access to their GP record
Practices are required by 31st March 2016 to promote and offer the facility for patients to view online, export or print the detailed information from their medical record. I.e. information held in coded form.
We are working with our clinical system supplier to achieve this functionality and it is our intention to have this facility available to patients by 31st March 2016

The Friends of Oakfield helps to raise funds for surgery equipment aimed at improving patient care and serves as a forum to enable information to be communicated between patients, the doctors, nurses and practice management. They meet approximately 3 monthly to help support the practice.

A newsletter is published twice a year.

The committee is always keen to recruit new members, so if you have time to spare and are interested in joining the “Friends” please ask to speak to the Practice Manager.

“100 Club”

The Friends run the “100 Club”– and you could win:

• One cash prize each month of £30.00
• One cash prize each quarter of £50.00+ £30.00 (February, May, August and November)
• One cash prize at Christmas of £120.00+ £30.00

The new season for the “100 Club”starts on the 1st December each year. The tickets cost £12.00 for the year and are now available. If you wish to purchase a ticket please give your name to Reception and our Treasurer will contact you.

Please continue to support the work of the Friends by donating and buying quality books and videos for sale in the surgery waiting area.

Below is a list of items purchased using funds raised by the Friends of Oakfield:

• Large Vaccine Fridge
• Small Vaccine Fridge
• 2 Nebulisers
• 4 Wall-mounted Blood Pressure Machines
• Weighing scales in each of the 4 consulting rooms
• 1 Instamatic Camera for use by the nurses
• 2 High backed chairs for less mobile patients
• Sun blinds
• Call back bleepers for Nurses when out on call
• Baby weighing scales
• Hand drier in the toilet
• Radio & Speakers in the waiting room
• Training/Reference manuals for Medical Library
• Antenatal books giving information for patients
• Security Locks
• Prescription box
• Doctors lamp

This is a voluntary organisation which represents the patients of Oakfield Surgery and has the following aims:

• Offer patient feedback about their experiences with the surgery
• Help the practice improve their services
• Help the practice make the best use of their resources
• Improve communication
• Help to promote good health
• Influence decisions about which services are provided
• Offer practical support to the practice

We are keen to recruit a mix of patients of all ages both male and female. Meeting the practice team will occur at least 4 times a year in an afternoon. If you are interested in joining please contact the Practice Manager.